Outsourced payroll for UK and European employers

We run your payroll. You still sign it off.

Salaried staff, contractors, CIS subcontractors and people you employ in Europe. We do the calculations, the deductions, the payslips and the HMRC filing, and send you the figures to approve before anything is paid.

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Our Services

What we run

Most employers pay more than one kind of worker, and each kind has different rules. We handle all of them on one calendar, with one team you can ring.

Managed Payroll

We take the timesheets and change reports, calculate gross to net, produce payslips and reports, and put the figures in front of you for sign-off before anything leaves the building.

Contractor Payroll

Weekly and day-rate pay runs for agencies and end clients. Variable hours, several assignments at once, fast onboarding and same-cycle corrections that do not hold up everyone else.

Deemed Employment

Inside-IR35 engagements processed under Chapter 10 ITEPA 2003, with the deemed employer duty, NIC treatment and off-payroll reporting handled where they sit in the supply chain.

CIS Payroll

Subcontractors verified with HMRC, deductions applied at the verified rate to the labour element only, statements issued and monthly CIS300 returns tracked to the 19th.

PEO

We take on payroll and the statutory employment administration for your UK workforce, while you keep day-to-day direction of the work and the commercial relationship.

Employer of Record

Where you have no entity in a country, or no appetite to open one, we employ through ours and carry the local employment, payroll and statutory obligations that come with it.

Auto-Enrolment

Assessment at every pay reference period, contributions calculated and uploaded to your scheme, and opt-ins, opt-outs, postponement and three-yearly re-enrolment handled on schedule.

European Payroll

Pay in Europe handled one country at a time: local registration, income tax, social security, statutory entitlements, and A1 or posted-worker checks where an assignment triggers them.

RTI and HMRC Reporting

FPS on or before payday, EPS where a recovery or a nil payment applies, and the year-end run of P60s, P11Ds and reconciliations handled to the statutory dates.

Who we are

Why businesses move their payroll to us

Payroll is the one process in a business where nearly right and wrong are the same thing. An underpayment is a conversation with someone whose rent is due on Friday. A late FPS is a penalty. A status decision nobody documented is years of back pay and NIC waiting to be found.

RPS Management exists to take that off the desk of whoever is currently squeezing it in between other jobs. We do the bureau work: calculation, deduction, filing, reporting and record-keeping, under a named account manager who learns your pay calendar, your rates and your awkward cases. You keep the approvals and the decisions that have to stay with the employer.

A named person, not a queue You deal with the same account manager every cycle. They know your rates, your calendar and who signs off.
Every worker type on one calendar Salaried staff, contractors, CIS subcontractors and overseas hires processed under their own rules but on a single schedule.
Figures before payday, not after A full gross-to-net report and employer cost summary for approval before any payment or submission goes out.
Records that survive an inspection Payslips, deduction statements, pension records, status determinations and RTI receipts kept in order and retrievable.

More About RPS Management

How the service is set up

What we commit to

Payroll and employment models under one roof

Named account manager per client

FPS

Filed on or before payday, every cycle

24h

Working-day response on payroll queries

Sectors We Serve

Sectors we work in

Shift rotas, multiple sites, seasonal peaks and mixed employment status. These are the payrolls that get too complicated to run on a spreadsheet.

Construction

CIS verification, deduction on the labour element and monthly returns, running alongside PAYE for the staff who are not subcontractors.

Transport & Logistics

Drivers and depot staff on mixed PAYE and self-employed arrangements, with night rates, tramping allowances and expenses treated correctly.

Security

SIA-licensed officers on 24/7 cover: long shifts, unsocial premiums, holiday pay on variable hours and high turnover to keep on top of.

IT & Technology

Day-rate contractors, inside and outside IR35 engagements, remote staff and overseas hires who need a compliant route to being paid.

Management & Professional Services

Salaried teams, directors, bonus and commission cycles, benefits in kind and the year-end reporting that comes with all of it.

Recruitment & Staffing

Placed workers paid weekly at volume, white-label payroll for your back office, and PEO or EOR where the placement needs a different structure.

See all sectors we cover →

How it works

How we take a payroll over

We check what you have, fix any problems, run a cycle alongside yours to prove the figures match, then take it on.

Take stock

We go through your current pay runs, worker types, rates, calendars, pension scheme and outstanding filings, and find what is wrong before we inherit it.

Fix the data

Employee records, tax codes, NI numbers, student loan flags, CIS verification status and pension assessment dates cleaned and reconciled against HMRC.

Run it in parallel

We process a full cycle alongside your existing one and reconcile to the penny, so the switch happens on a proven result rather than a promise.

Live and reported

We take the cycle over: calculate, issue for approval, pay, file and report. You get the same pack, on the same day, every period.

What changes once we have it

What changes once we are running it

What clients tend to notice within the first two or three cycles.

Payday gets boring

Timesheets in, report out, approve, paid. It runs to a calendar rather than to a panic, and nobody stays late for it.

The deadlines are ours to watch

FPS, EPS, CIS300 returns, pension uploads and the P60 and P11D season all sit on our schedule, not on a note in your diary.

One person to ring

Questions from your staff and letters from HMRC go straight to whoever processed the run, rather than into a ticket queue.

FAQ

Frequently Asked Questions

The questions we get asked before a first pay run.

Everything between the timesheet and the filing. We collect the pay data, calculate gross to net, apply PAYE, National Insurance, student loan, CIS and pension deductions, produce payslips and reports, send the figures for your approval, then make the submissions. You keep approval and the decisions the law reserves for the employer.

No. We work to your existing calendar and frequency, whether that is weekly, fortnightly, four-weekly, monthly or a mix of all of them. We run the payroll on our systems and hand back the output and reports in the format your finance team already uses.

Yes, and most of our clients do. Salaried employees, day-rate contractors, inside-IR35 deemed employees and CIS subcontractors are each processed under the rules that apply to them and reported separately, but they sit with one team on one schedule.

Usually inside one full cycle. We take your data, clean it, run a parallel cycle to reconcile against your last live run, then go live. Mid-year transfers are routine: we carry the year-to-date figures across and keep RTI continuous.

Yes, country by country. Each country sets its own registration, income tax, social security and statutory entitlement rules, so we treat them separately rather than as one European payroll, and we deal with A1 and posted-worker checks where an assignment triggers them.