Send us the hours and any changes. We handle the calculations, deductions, payslips, reports and filings, then send you the figures to approve before anything is paid. You stay the legal employer throughout.
We run the cycle end to end. You send the hours, starters, leavers and any changes; we do the processing and send you a pack to approve. Once you sign it off the payments go out and the submissions are made. You stay the legal employer throughout, so approval and the employment relationship remain yours.
Included in every cycle:
Hours, starters, leavers and changes reach us by the agreed cut-off. We chase anything missing rather than waiting to be told.
The run is calculated and checked, with variances against the previous period examined before anything is sent to you.
You get the pack. Query anything you want. Nothing is paid and nothing is filed until you sign it off.
Payslips issued, payment file released, FPS submitted on or before payday, pension file uploaded, records filed.
From a dozen staff where payroll is squeezed in by an office manager, to several hundred across sites where it has become somebody's whole job and a single point of failure.
Payroll is a service clients expect and a poor fit for a practice built around year-end. We run it behind your brand, to your client list, without you resourcing a payroll department.
Where the payroll week eats the management accounts and nobody has capacity to check whether the pension assessment or the holiday pay calculation is actually right.
The worry is always that the switch itself causes problems. We run a full cycle alongside your existing one first, so nothing goes live until the figures match.
Employee records, year-to-date figures, tax codes, pension data and submission history collected and checked against HMRC records.
Your pay elements, rates, calendars, approval routes and report formats configured to match what you already use.
A full cycle processed alongside your current one and reconciled line by line. Differences are explained before anyone signs anything off.
We take the cycle. Your previous provider or system is closed down cleanly, with the RTI record continuous across the change.
No. Outsourcing moves the work, not the responsibility. You remain the legal employer, you approve each pay run before anything is paid or filed, and the employment relationship with your staff is unchanged. If you want the employer obligations themselves to move, that is a PEO or Employer of Record arrangement and a different conversation.
Usually very little once we are running: hours or timesheets, any starters and leavers, and anything that has changed such as a rate, an address or a salary sacrifice election. We send a reminder against the cut-off date, and anything we already hold we do not ask for again.
A gross-to-net summary by employee, the total employer cost including National Insurance, apprenticeship levy and pension, a variance report against the previous period so unexpected movements are visible before payday, and the draft payslips. Nothing is paid and nothing is filed until you have signed it off.
We can prepare the payment file for you to release through your own banking, which is what most clients prefer because the money never leaves their control. Where you would rather we made the payments, that can be arranged through a designated account with the appropriate authorities and reconciliation in place.
It is part of the service. We run the final submission for the tax year, produce and distribute P60s, prepare P11D and Class 1A returns for benefits in kind where they apply, update tax codes for the new year and carry the payroll into it without a gap.
In a usable format, promptly, without an argument. You get the full employee records, year-to-date figures, payslip history and submission receipts. We think a provider that makes leaving difficult is telling you something about how it keeps clients.
Tell us your headcount, your pay frequency and who currently runs it. We will tell you what the service would cost and how long the transfer would take.