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Free Tool

What is your payroll actually costing?

Add up your software fees and the hours someone spends running payroll, then compare it against RPS's simple fee of £1 per worker, per week.

Start calculating Get an exact quote
Why It Adds Up

Payroll costs hide in two places. The software subscription is the visible bill. The larger number is almost always the time: somebody in your business spends hours every cycle gathering timesheets, keying changes, rerunning the payroll after a correction and answering queries, and none of that appears on an invoice. Put the licence fee and those hours side by side against what we would charge and the real comparison takes about a minute.

Payroll Savings Calculator

What the service covers

Change the numbers to match your business. The comparison updates as you type.

Step 1: your team
RPS fee per worker, per week
£1.00 Fixed: one simple fee
Step 2: your current payroll costs

Typical ex-VAT pricing as of July 2026. Edit the figures below if yours differ.

Step 3: your cost comparison

Your current setup vs RPS Management

Your Current Setup RPS Management
Monthly software cost £70.00 £0
Annual software cost £840 £0
Estimated annual staff time cost £5,460 £0
RPS annual service fee £0 £1,560
TOTAL ANNUAL COST £6,300 £1,560
You could save around £4,740 a year with RPS
RPS cost for 30 workers: £30.00 per week

These figures are estimates for illustration only and do not constitute a formal quote. The calculation assumes that time comes back to your team once we take the cycle over. Get in touch for exact pricing.

Reference

Not sure what you currently pay?

Indicative list prices for common UK payroll products, to save you looking them up. Pick your provider in Step 2 of the calculator and we will pre-fill these figures for you.

Provider Base Fee (monthly) Per Employee (monthly) Notes
Xero (Grow plan)£37.00£1.50Payroll is an add-on, base plan required regardless of headcount
Sage (Essentials)£10.00£2.00First 5 employees included in base fee, then £2 per employee
Sage (Standard)£20.00£4.00Needed if you require CIS, not included on Essentials
QuickBooks (Core)£21.00£1.30Simple Start (£16) + Core Payroll (£5) combined base
BrightPay (cloud)Bandedn/aUp to 3 = £79/yr | up to 10 = £139/yr | up to 25 = £209/yr | 26+ = £289/yr (ex VAT)
Moneysoft£7.50£0.00From £90/year flat, the cheapest standalone paid option, includes CIS
Employment Hero£0.00£0.00Free tier available, covers RTI and auto-enrolment
Staffology (IRIS)£43.00£0.00From £43/month, exact per-employee scaling varies, confirm on their pricing page

All figures ex-VAT, correct as of July 2026. Vendors change their pricing regularly, so treat these as a starting point rather than a quote.

Get Started

Like the numbers? Get the exact ones

Tell us your worker count, pay cycle and current setup. We will give you a firm per-worker figure and a list of exactly what transfers in the first cycle.

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